Privacy Policy
PRIVACY NOTICE - DATE OF LAST REVIEW: 09 JANUARY 2024
At NHYT we take your privacy seriously and we are committed to respecting and
protecting your privacy. If you contact us with a registration enquiry, you will be
asked to provide your name, email address, and contact telephone number. If your
registration is successful, as part of your student contract, you will be asked to
provide additional personal data and consent to the publication of your name,
along with relevant photographs and videos of you on social media and via other
applicable sources that promote and advertise our services and achievements.
It's likely that we'll need to update this Privacy Notice from time to time so you are
welcome to come back and check it whenever you wish.
PERSONAL DATA WE REQUIRE
Personal data, or personal information, means any information about an individual
that can identify them. We collect the minimum amount of personal information
needed to complete the contract that we have with you. We may collect, use, and
store personal data about you which we have grouped together as follows:
Identity Data includes your first name, maiden name, last name, title, date of birth,
credit/debit card information.
Contact Data includes your postal address, email address and telephone numbers.
Where we need to collect personal information about you to fulfil our obligations
to you and you fail to provide that information when requested, we may not be
able to honour the contract we have or services we are trying to provide to you. In
this case, we may have to stop providing you with the services, but we will notify
you if this is the case at the time. For example, where you do not consent for your
child to be filmed as part of a group setting, we will contact you to discuss whether
we can continue providing the services under the contract.
HOW WE COLLECT AND STORE YOUR PERSONAL DATA
We collect your personal information by direct interactions with you. Mainly you
will give us your Identity and Contact Data by filling in forms or by corresponding
with us by post, phone, social media and email. Additionally, your personal data
will be stored in a file on our business database system.
HOW WE USE YOUR PERSONAL DATA
We will only retain your personal information for as long as necessary to fulfil the
purposes we collected it for, including for the purposes of satisfying any legal,
accounting, or reporting requirements. We take into consideration the potential
risk of harm from unauthorised use or disclosure of your personal information and
therefore, your personal data stored on our database will be reviewed annually and
where appropriate we will delete your personal data. If you have contacted us
and have provided your personal data on file for the purposes of receiving
information from us, for example to notify you when a space becomes available,
we will ensure that we confirm via each correspondence that you are happy for us
to continue to retain your personal data for contact purposes only. If you choose
not to proceed with registering with us, we will remove all of your stored data after
90 days.
MARKETING
We will use the afore mentioned selected personal information for promotional
purposes with your consent. We retain your information on file and will provide
you with information on the products and services you have requested from us. We
will never sell, distribute, or lease your personal information to third parties.
ACCESS TO INFORMATION
Data Protection Legislation (GDPR) gives you right to access the information we
hold about you. Your right of access can be exercised in accordance with Data
Protection Legislation (GDPR). We will respond to any valid access request within
30 days (though if it is expected to take longer than 30 days, we will notify you and
keep you updated on likely timescale). To obtain a copy of the personal information
we hold about you please contact us via email at: -
info@newhorizonsyouththeatre.co.uk
You will not have to pay a fee to access your personal data, however, we may
charge a reasonable fee if your request is clearly repetitive or excessive. We may
refuse to comply with your request in these circumstances. In these instances, we
will notify you.
ERASURE OR RECTIFICATION
Data Protection Legislation (GDPR) gives you the right to ask us to erase
information held about you if it is no longer necessary in relation to the purposes
for which it was collected or processed. You also have the right to ask us to rectify
inaccurate information we hold about you or to complete incomplete information
about you. Your right of erasure and/or rectification can be exercised in
accordance with Data Protection Legislation (GDPR). If you make a valid erasure or
rectification request, we will take reasonable steps to erase or rectify your
information so far as required by Data Protection Legislation (GDPR). However,
Data Protection Legislation (GDPR) allows us to retain and continue processing your
information where necessary in certain circumstances and if any of those
circumstances apply, we will inform you.
YOUR DUTY TO INFORM US OF CHANGES
It is important that the personal data we hold about you is accurate and current.
Please keep us informed if your personal data changes during your relationship
with us. You have the right to withdraw from us your consent to process your
personal data at any time. Please bear in mind that if you object, this may affect
our ability to complete the contract we have with you.
If you consider that we are failing to comply with this Privacy Notice and/or Data
Protection Legislation in relation to the information which we hold or process,
please notify us immediately in order that we can do our utmost to rectify this.
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